⚠️  IMPORTANT — Consistency of Personal Information

Throughout this programme, you will be asked to complete several forms at different stages — from initial outreach registration through to your application, team application, and post-event follow-up survey. It is essential that you use exactly the same full name and date of birth on every single form.

Why does this matter?

Our system uses your name and date of birth to identify you across all stages of the programme. If the information you provide does not match from one form to the next, the system will not be able to link your records correctly. This could affect your eligibility, delay your application, or result in your progress not being recognised.

Consistent data entry is also required for the validity of the programme records and to ensure that all participants are accurately tracked and accounted for.

What you must do:

• Use your full legal name exactly as you first registered it — do not use nicknames, abbreviations, or alternative spellings.
• Enter your date of birth in the same format on every form.
• If you have already registered at a previous outreach session, please make sure you remember and use the same name and date of birth you provided at that time.
• This applies to all stages: outreach registration → application form → team application → follow-up / post-event survey.

If you are unsure which name or date of birth you used previously, please speak to a member of the registration team before completing your form.

Data Protection Notice

The International Trade Centre (ITC) and the Bayimba Cultural Foundation are committed to improving their projects and ensuring they have a positive impact on project participants. To achieve this, we collect and analyze data about participants in the “Enhancing Skills and Enabling Financial Inclusion for Young Women in the Creative Economy” project (referred to throughout this form as “Uganda Creatives Project”)

We value your privacy and are committed to protecting your personal data. This section explains how we collect, use, and share your personal information as part of the Uganda Creatives Project. 

Please read the following carefully before you decide.

• Program Name: Uganda Creatives Project (Enhancing Skills and Enabling Financial Inclusion for Young Women in the Creative Economy)
• Data Collector: ITC and Bayimba Foundation

1) Purpose of Data Collection and Use:

We collect your personal data to analyze the progress of the Uganda Creatives Project, improve the project, and learn from the data collected. This includes monitoring and evaluating the effectiveness of the project to learn how to improve it for you and future participants.

2) What data do we collect?

We may collect some or all of the following information about you:

• Name, gender, and age (including full birth dates).
• Contact details for yourself and your next of kin.
• Geographical location (Region, District, County, Sub-county, Parish, Village)
• Details regarding your participation in the Uganda Creatives Project
• Marital status, presence of a disability, and refugee or displacement status.
• Education level, student status, and employment status/sector.
• Enterprise ownership status (nature, size, and number of employees).
• Your feedback and responses to surveys.

3) Who will your data be shared with?

We may share your data with the following parties:

• Mastercard Foundation (the Funding Partner).
• Third-party data processors hired by the Mastercard Foundation to assist with monitoring and evaluation (such as data storage and analysis organizations).
• Implementing partners: NextCom, Wowzi, Steadman Global
• Activity specific sub-partners: Quad-A, Kitara Nation, African Writers Trust, ArtVism, SEED Show Uganda, Arapapa, Wakaliwood, Hive Colab

If you share sensitive information with us (for example experiences of violence or
harassment), we will keep this confidential in addition to connecting you with support services if you wish, with your permission.

For additional information on how the ITC and Bayimba Foundation processes personal data, please visit our websites to access our privacy policies:

• Bayimba Cultural Foundation: Privacy Policy. [https://bayimba.org/privacy-policy/]
• International Trade Centre (ITC):
  • ITC Privacy Policy.
    [https://www.intracen.org/terms-and-conditions#itc-privacy-policy]
  • Principles on Personal Data Protection and Privacy | United Nations - CEB
    [https://unsceb.org/principles-personal-data-protection-and-privacy-listing]
• Mastercard Foundation: Privacy. [https://mastercardfdn.org/privacy/]

4) Your Rights:

You are not obligated to give your consent. You are eligible to participate in all aspects of the Uganda Creatives Project regardless of your decision to share your data, as consent is entirely separate from project participation. You have the following rights regarding your personal data:

• Right to access: Request a copy of the information we hold about you.

• Right to rectification: Ask us to correct any inaccurate information.

• Right to erasure: Ask us to delete your information.

• Right to restriction/objection: Request that we limit or stop how we use your data.

• Right to data portability: Request that your data be transferred to another organization.

5) Withdrawing your consent:

You can withdraw your consent to share your data at any time without affecting your ability to participate in Uganda Creatives Project.

To withdraw consent, please contact:

data-controller@bayimba.org.

6) Understanding your choices:

We are dedicated to making this program as impactful as possible. To achieve this, we rely on your data to monitor and evaluate our effectiveness, analyze our progress, and learn how to improve the project.

By choosing to share your information, you are playing a vital role in ensuring the success of this initiative for yourself and for future participants

We want to reassure you that we deeply value your privacy

• Your personal information is highly protected and will not be disclosed to external third parties
• Your data remains strictly within the project and is only available to the organizations directly operating and evaluating the program
• Specifically, it will only be shared with the Mastercard Foundation (our funding partner), secure third-party data processors hired for monitoring and evaluation, our core implementing partners (NextCom, Wowzi, and Steadman Global), and the specific sub-partners leading your training
• Additionally, any highly sensitive information you provide will be kept strictly confidential

While sharing your data is completely voluntary, we encourage it as it is an essential part of helping us make this project a success